Path Structure and Locations
Fairly self explanatory - each section is 'owned' by the relevant officer or members responsible. President / Secretary = Governance, VP & Bugle & Website team = Communications , Treasurer = Treasurer.
File naming is flexible but should include the relevant year and a descriptive name:
- 202010_2020 CHAPTER ROSTER.XLS
- 202311_Two Bell Script.docx
- 241120_2024 MOAA Budget Summary.xls
Photo location and tagging
Photos can be stored in:
Documents\Communications\Photos
or
emailed to Chris McManus or Carrie Nielsen
christine.mcmanus@olympiamoaa.org
carrie.nielson@olympiamoaa.org
Naming convention:
-
- Four digit Year - Month Short Desc - ##.jpg
- 2025-05 Teams Computer Training - 01.jpg
- 2025-05 Teams Computer Training - 02.jpg
- Four digit Year - Month Short Desc - ##.jpg
Direct File Access to Teams Files
- Set up OneDrive file sync on your computer
- Can be done without actually syncing files - won't take up drive space
- In Teams, use the "Add shortcut to OneDrive" link to either add an individual folder ("Governance" or "Treasurer") or a link to the overall file structure "MOAA of Olympia - Documents" - allows access to all documents in Teams you have access to
Project Coordination
- Files can then be edited by more than one person in turn
- File stays in one place (in the cloud) so it doesn't need to be emailed back and forth
- If more than one person needs access to files but shouldn't be able to change them (Scholarship Review), files can be locked to view only